added markdown files for mailer templates to docs

docs/user_guide/bank/distribution_mailer_Preview.md

@@ -0,0 +1,19 @@
+From: info@organization.org
+
+To: requester@partner.org
+
+Cc: contact@partner.org, pickup@partner.org
+
+Subject: Distribution Notice from Community Diaper Bank
+
+Attachments: Hope Shelter 2026-08-29.pdf
+
+Hello Hope Shelter,
+
+Your upcoming diaper distribution is scheduled to be picked up on 08/29/2026.
+
+Notes/Comments:
+
+Please use the rear loading dock between 9 AM and 12 PM.
+
+A copy of your packing slip is attached to this email as a PDF.

docs/user_guide/bank/organization_mailer_preview.md

@@ -0,0 +1,13 @@
+From: Please do not reply to this email as this mail box is not monitored — Human Essentials <no-reply@humanessentials.app>
+
+To: admin@humanessentials-bank.org
+
+Subject: [Action Required] Approval requested for Hope Family Center
+
+Partner Approval Request
+
+Hope Family Center has submitted an application to become an active partner with Community Essentials Bank.
+
+Please review their profile, documentation, and partner agency application details in your dashboard before approving or denying the request.
+
+Review Partner Application →

docs/user_guide/bank/partner_mailer_preview.md

@@ -0,0 +1,31 @@
+# Update Information
+
+From: Please do not reply to this email as this mail box is not monitored — Human Essentials <no-reply@humanessentials.app>
+
+To: contact@partneragency.org
+
+Subject: [Action Required] Please Update Your Agency Information
+
+Annual Agency Recertification
+
+Hello Hope Community Outreach,
+
+It is time to update your annual partner agency information and document submission for Community Essentials Network.
+
+Keeping your contact info, distribution locations, and served population numbers current ensures uninterrupted diaper and essentials requests.
+
+
+
+# Application Approved
+
+From: Please do not reply to this email as this mail box is not monitored — Human Essentials <no-reply@humanessentials.app>
+
+To: contact@partneragency.org
+
+Subject: Application Approved
+
+Welcome to the Partner Network!
+
+Great news! Your partner application for Hope Community Outreach has been approved by Community Essentials Network.
+
+You can now log into your partner portal account, manage authorized request staff, and submit distribution order requests.

docs/user_guide/bank/readme.md

@@ -69,3 +69,11 @@ This user guide is meant for users of Human Essentials at essentials banks.
 10. [But I need to do something different!](asking_for_changes.md)
 11. Special Topics
     1. [Custom Units](special_custom_units.md)
+12. Emails
+    1. [Distribution Mailer](distribution_mailer_Preview.md)
+    2. [Organization Mailer](organization_mailer_preview.md)
+    3. [Partner Mailer ](partner_mailer_preview.md)
+    4. [Reminder Deadline Mailer](reminder_deadline_mailer_preview.md)
+    5. [Request Mailer](request_mailer_preview.md)
+    6. [Requests Confirmation Mailer](requests_confirmation_mailer_preview,md)
+    7. [User Mailer](user_mailer_preview.md)

docs/user_guide/bank/reminder_deadline_mailer_preview.md

@@ -0,0 +1,17 @@
+From: <no-reply@humanessentials.app> 
+
+To: <director@communityoutreach.org>
+
+Subject: Community Essentials Bank Deadline Reminder
+
+Upcoming Request Deadline
+
+Hello Community Outreach Program,
+
+This is a friendly reminder from Community Essentials Bank regarding your upcoming monthly order window.
+
+All distribution requests and inventory reports must be submitted prior to the deadline:
+
+Deadline Date: September 05, 2026
+
+Any requests submitted after this cutoff will be deferred to the following distribution cycle.

docs/user_guide/bank/request_mailer_preview.md

@@ -0,0 +1,20 @@
+From: <no-reply@humanessentials.app>
+
+To: <director@communityoutreach.org>
+
+Subject: Your essentials request (#1042) has been canceled.
+
+Hello Community Outreach Program,
+
+Your essentials request (#1042) with Community Essentials Bank has been canceled.
+
+Canceled Items Summary:
+| Item Name   | Quantity | 
+| --- | --- | 
+| Disposable Diapers (Size 4) | 500 | 
+| Disposable Diapers (Size 5) | 350 | 
+| Pull-ups (2T–3T) | 200 | 
+| Wipes (Unscented, Packs) | 120 | 
+
+If you believe this cancellation was made in error or you need to submit a replacement request, please reach out to Community Essentials Bank directly or visit the partner portal.
+

docs/user_guide/bank/requests_confirmation_mailer_preview,md

@@ -0,0 +1,21 @@
+From: <no-reply@humanessentials.app>
+
+To: jane.doe@familyoutreach.org
+
+Cc: contact@familyoutreach.org, admin@communityessentialsbank.org
+
+Subject: Community Essentials Bank - Requests ConfirmationRequest Received
+
+Hello Jane Doe (Family Outreach Services),
+
+Thank you for submitting your distribution order with Community Essentials Bank. We have received your request and our warehouse team is reviewing it.
+
+Requested Items Summary:
+| Item Name   | Quantity | 
+| --- | --- | 
+| Disposable Diapers (Size 5) | 400 | 
+| Disposable Diapers (Size 6) | 250 | 
+| Pull-ups (3T–4T) | 300 | 
+| Wipes (Unscented, Packs) | 220 | 
+
+You will receive an update once your request has been reviewed, approved, and scheduled for pickup or delivery.

docs/user_guide/bank/user_mailer_preview.md

@@ -0,0 +1,43 @@
+# Single Role Added
+
+From: <no-reply@humanessentials.app> 
+
+To: <alex.smith@organization.org>
+
+Subject: Role Added
+
+Access Updated
+
+Hello Alex Smith,
+
+You have been granted new permissions for Community Essentials Bank.
+
+New Role Assigned:
+
+Partner Admin
+
+You can now access the administrative tools and member settings associated with this role in your portal account.
+
+
+
+# Multiple Roles Added
+
+From: <no-reply@humanessentials.app> 
+
+To: <alex.smith@organization.org>
+
+Subject: Roles Added
+
+Access Updated
+
+Hello Alex Smith,
+
+You have been granted new permissions for Community Essentials Bank.
+
+New Roles Assigned:
+
+Inventory Manager
+
+Report Viewer
+
+You can now access the features and tools associated with these roles in your portal account.